The adoption of new ways of working, such as the flex office, is driving the transformation of office spaces. This places new demands onorganization and storage. Although digitization has reduced the need for storage space, staff flexibility makes the provision of secure storage essential. The installation of lockers demonstrates the attention paid to employees' well-being at work. Deskare can advise you on the installation of lockers whensetting up flex office workspaces.
Determining the number of lockers required for flex office spaces depends on a number of factors. The size of the space, the number of employees and the company's specific needs all play a part.
The evaluation of the frequency of use of the lockers must take into account :
When deciding on the number of lockers to provide in a shared office, it is advisable to base your decision on the maximum number of users per day, while allowing for a margin.
The size and format of office lockers depend on the objects they are to house. Modular lockers offer a versatile solution for storing personal and office items.
The positioning of lockers in flex offices requires careful planning to optimize practicality for users. According toarticle R4228-2 of the French Labor Code:
"[...] the employer may provide them, instead of collective changing rooms, with a secure storage unit dedicated to their personal belongings, placed close to their workstation."
Placing lockers close to work areas avoids long journeys for users. In all cases, lockers must be easily accessible, and there must be sufficient space around them to allow smooth circulation.
Thearrangement of a large group of functional lockers can also be used to delimit and partition spaces, helping to zoning, i.e. the division of workspaces into zones.
According to the 7th Parella x CSA barometer of 2023, 79% of French employees surveyed consider that the currentlayout of their workspaces plays a key role in their desire to stay with the company. Employees can therefore be asked about their preferences forlocker locations.
Common practices for theallocation of lockers in a flex office environment are :
A reservation module offers an efficient solution for assigning lockers within the company. The locker management system must be easy to use.
Solutions that integrate with the tools used by the company's teams are available, such as the use of flex office management software. This facilitates more efficient management of the allocation of lockers to employees. For example, if the company uses Microsoft Teams, management can be carried out directly through this tool, using solutions such as Deskare.
Clearly numbering each locker should facilitate identification. If lockers are to be reopened, employees must be given sufficient notice of the date on which they must empty their lockers (communication by e-mail, notices in common areas, announcements at team meetings).
Business premises are the scene of many comings and goings, requiring storage solutions that are both secure and flexible. Lockers are one of the most effective ways of preserving confidentiality in flex offices. Employees need to be able to safely store their bags, coats and headphones during the day. They can also leave their laptops there during lunch breaks, or in the evening between two days in the office, thus reducing the risk of loss or theft.
The choice of locker locking system should not be left to chance. Simple lock with physical keys, padlock, electronic code, access badge, QR code, virtual identifier... Several locking systems are possible, and the choice depends on the number of users and the type of use planned.
As a reminder, it is the company's internal regulations or memorandum that must define the situations or conditions under which an individual locker may be searched by the employer. Security, hygiene or suspected theft may constitute legitimate reasons for a search.
Claire Berthet, buyer at Fiducial Office Solutions, explains in the article "Office furniture: what are the trends in 2021?" :
"In the office, rule n°1 of the flex office is that you must leave the premises as clean clean and empty as you found them. This means that each employee must tidy up, clean and disinfect his or her place before leaving."
This is known as the clean desk policy. As teams become more mobile, the presence of lockers helps to put this policy into practice. In coworking spaces and open spacesIn coworking spaces and open spaces, lockers are particularly useful for maintaining a warm, organized and clean workspace.
When it comes to quality of life at work, a nice office is all well and good, but a tidy one is even better! According to a study carried out by Interface, 76% of French people believe that a tidy office is synonymous with efficiency, and therefore productivity.
Flex office, flex desk, hot desking, desk sharing... In all those situations where employees don't have their own office, lockers become all the more essential. They support employees' mobility and compliance with the clean desk policy.
In the age of hybrid workwhere employees move from one place to another and regularly change their place of work, lockers mean they don't have to take all their belongings home every evening, and promoteagility andadaptability.
Would you like support in your transition to a flex office? Deskare offers you a simple, intuitive solution with rapid deployment.
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