Simplify flex office management in your company.

The flex office, otherwise known as "flexible office", is an organization that offers many advantages. Deskare facilitates the daily management of the office for the employees who find themselves without an assigned workstation.

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More than 400 offices worldwide use Deskare.

Why implement the flex office in your company?

Between cost reduction for the company and increased quality of life at work thanks to collaboration for employees, the flex office knows how to convince. The organization is based on the fact that the employees are not all present at the same time in the premises and on the sharing of spaces. This avoids having vacant workstations, but still paid by the employer.

The advantages of the flex office

Why use Deskare to manage your flex office?

Optimization of the workstation occupancy rate

In flex office, it is essential to be able to book a workstation. With Deskare, the desk booking is simple, intuitive and data oriented to understand the employees' habits and optimize the offices, while respecting the personal data.

Simple and personalized schedule creation for employees

With Deskare, benefit from a shared and personalized office reservation schedule. Our software integrates with your favorite tools: Slack, Microsoft Teams, Google and your HRIS. Book your spaces directly from your platforms.

Real-time monitoring of availability

A good flex office management tool must be flexible. With Deskare, follow the occupation of your offices. Each employee can see all the reservations and the available spaces in real time, which facilitates the follow-up and the organization of the flex office.

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Flex office, flex desk, desk sharing: what are the differences?

Flex-office

The flex office is a real-estate solution for companies that practice hybrid working. It enables office space to be organized according to employees' actual needs, without assigning them a workstation that they would not use every day with remote work.

Flex-office

Flex desk

The flex desk is another name for the flex office. With remote work, companies adopt the flex desk to optimize the occupation of their offices, create social links and promote collaboration and teamwork.

Flex desk

Desk sharing

Desk sharing is an office organization similar to the flex office. With this logic, the change is not radical. Employees no longer have their own office, but can share it as a team according to their needs and find each other more easily.

Desk sharing

How can Deskare optimize the use of your spaces?

Centralization of reservation requests

With Deskare, your teams are assured of having a workstation when they go on site. For a better experience, the reservation of workspaces is done through the Deskare application, which is itself integrated to your existing tools.

Contingency planning: keeping space available

For a good quality of life at work, keep a margin of maneuver. With Deskare, set your office occupation rules according to the employees' needs and quickly modulate the spaces if necessary.

Importation of your office plans

Personalization is key to ensure the optimal use of your offices. Thanks to the intuitive import of your plans into Deskare, your collaborators can find each other and collaborate more easily.

They use Deskare to manage the flex office in their company.

"Deskare makes it easy to organize workspaces and provides an indispensable view of a site's traffic patterns!"

"Deskare has great feedback on how easy it is. We avoided all the pitfalls we could fall into with flex office!"

"Deskare helps us get to know our employees better so we can meet their expectations!"

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Want to see Deskare in action?

Book a live demo with one of our experts: we will come back to you within the day to present the tool and answer your questions.

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FAQ: the flex office summarized in a few questions

How to calculate the overflow rate?

Expansion, otherwise known as the flex office rate or office sharing rate, is the ratio of the number of workstations available to the company to the number of employees.

Who invented the flex office?

The flex office, or the "no fixed office" was born in the 1980s. "Your office is where you are": Philip Stone and Robert Luchetti, professors at Harvard, have put words to this practice. One of the first companies to implement it was IBM, thanks to Activity Based Working.

Why are companies adopting the flex office?

By switching to flex office, companies want to provide more flexibility to their employees and adapt their workspaces to the real needs and expectations of their employees. The savings made can be reinvested in the office experience and well-being.

Can the flex office be managed efficiently with Excel?

Some companies start to organize the flex office with an Excel table. Very quickly, the daily management for HR and Office managers becomes complicated. Deskare is an intuitive and easy to use tool to follow the flex office, save time and improve the employee experience.