Founded in 2015 with the aim of improving the care pathway in the healthcare system, Lifen quickly adapted to the challenges of post-Covid hybrid work. With the testimony of Juliette Parichet, Head of HR Operations, let's dive into how Lifen successfully navigated this organisational and managerial transformation, accompanied by Deskare, the hybrid work and flex office management platform.
Before Deskare, Lifen, with its 155 employees, mainly based in Paris, had to juggle the challenges of hybrid work in a constantly changing environment.
Between the total freedom of remote work granted to employees and the need to preserve social cohesion after the health crisis, Lifen had to reconcile operational imperatives while maintaining a strong corporate culture. Juliette Parichet highlights the cultural challenge surrounding workspaces:
"We are currently developing new products with young teams who need to meet. This creates a cultural challenge around the office so that these people can be together."
To meet this challenge, Lifen changed its tool to Deskare, due to its data-driven platform. Deskare won Lifen over with its ability to provide in-depth analyses of attendance habits, allowing for a better understanding of how employees use the offices, and thus facilitating the adaptation of necessary HR and Workplace policies.
The clarity of the dashboard and the ability to independently adjust the layout of spaces via the intuitive floor plan editor were essential assets during the company's relocation:
"Deskare allowed us to know that we could look for smaller offices in terms of surface area and therefore 50% cheaper than what we had until now."
Lifen was able to confidently begin the search for its new offices with regard to the size and budget actually required.
"Deskare allowed us to know that we could look for offices 50% cheaper for our move"
Lifen's HR team plays a crucial role in retaining talent and maintaining the corporate culture, in a context marked by the widespread adoption of remote work. The transition to a sustainable hybrid work model relies on a collaborative approach and the involvement of managers.
A basic remote work policy was generally defined by the HR team after consulting with managers, establishing, for example, that Lifeners in full-time remote work must come to the office two days a month, and four days if they hold a management position, thus promoting interaction and cohesion. Subsequently, it is up to the managers to adapt these basic rules within their teams, taking into account operational imperatives. For Juliette Parichet, it is important to streamline this process and anchor it in a logic of support for the company's activities:
"The Covid period was marked by exceptional freedom, which made the return to rules, even flexible ones, difficult for some. By giving managers the power to adapt and monitor the remote work policy with Deskare, these frustrations have dissipated. What matters is that the decisions taken are logical and serve the activity."
To implement this hybrid organisation, Deskare's interactive floor plans, reflecting operational needs, promote the coordination of teams and activities. Everyone can easily find their colleagues on site, the office then becomes a place conducive to social interactions.
The empowerment of managers combined with the support of the Deskare team has enabled Lifen to achieve an excellent platform adoption rate of 97%. A collaborative working dynamic has been created, with the tool being fully integrated into the daily habits of employees.
The smart integrations with tools such as Slack and the HRIS Lucca, simplify the declaration of remote work days, for optimal visibility and organisation of life in hybrid mode. The functionality to visualise at a glance who is in the office on Slack is particularly appealing to all users.
Thus, the reliable and clear visualisation of attendance habits helps to refine decision-making regarding office layout and to significantly reduce rental costs (50%).
Lifen's experience with Deskare demonstrates how a methodical approach focused on operational needs can meet the challenges of hybrid work. Deskare has not only facilitated the management of office attendance, but has also contributed to strengthening the corporate culture. With Deskare, Lifen has found much more than a tool, but a strategic partner for optimised and sustainable flexibility.
Want to know how Deskare could help sustain the practice of hybrid work in your company? Request a personalised demo to explore all the features and benefits that the tool can offer your teams ⬇️
.png)
.png)
.png)
.png)
