Privacy Policy

By registering and using Deskare, you will provide us with, and we will collect, information about you, including information used to identify you. This is what we call your "personal data". This is data that identifies you directly, such as your last name, first name or image, or indirectly, such as your password, phone number or browsing or session data. It is important that you know how this Data is collected, what we do with it and for how long, so that you can be fully informed of your rights. That is why we have prepared this document, which we have tried to make as clear and simple as possible. If, despite our efforts, you have any questions, please do not hesitate to contact us using the contact information in section 10.This Privacy Policy is an integral part of our Deskare Terms and Conditions. This Privacy Policy is an integral part of our Deskare Terms and Conditions of Use and should be read in conjunction with our Terms and Conditions of Use.

WHO IS RESPONSIBLE FOR PROCESSING YOUR PERSONAL DATA?


This is Deskare. We are a French company and our headquarters are located in Versailles (France). Deskare publishes the Deskare application, a web application that allows you to meet your teammates and see analytics on office attendance and workspace occupancy.

WHAT DATA DO WE COLLECT?


In order to operate Deskare, we collect information (i) that you provide to us directly, as well as (ii) data that we collect automatically. (i) Data that you provide directly to usRegistration data: in order to use Deskare, you must create an account and provide us with the following personal data:- Your full name (visible to other users).- Your preferred work location: you will be able to choose from a list of offices defined by your company, the one where you work the most. This information allows us to calculate the occupancy data used by your company to understand, among other things, how offices are used.- Your time zone and language: this information allows us to adapt your experience on Deskare to your preferences.- The password that will allow you to log in to your account. Naturally, these data are not visible by other users, and you should never share them with other users. Your password is personal and secret. It must contain at least 8 alphanumeric characters. It is necessary to ensure the security of your account. All this information is mandatory to allow you to create your profile and to register on Deskare. You can, if you wish, complete other sections of your profile (profile picture). This information is optional - Data about your interaction with Deskare: If you report a problem, request help or exercise your rights, we will process the information you provide. In addition, if there is reasonable doubt about your age, we may ask you to verify your age and request the following information from you;- Data about your activity on Deskare: when you use Deskare, we may collect and process information such as when you registered, when you last logged in, your interactions with our application pages, in order to understand and improve the user experience on the Deskare application.- Content-related data: the profile picture you choose to upload on your profile will be visible to all users. Be careful what you share with others and remember that all users can record the content you share and there is nothing we can do to prevent this.- Device and hardware data: we collect information from and about the devices and hardware you use to access Deskare, such as IP address, device type, advertising ID (e.g., Google AAID and Apple IDFA, both of which are randomly generated numbers that you can reset by going to your device settings), bugs, app version and language, operating system, etc.- Cameras and photos: in order to send and upload photos from your device, you must give us permission to access them.

WHAT ARE THE LEGAL REASONS WHY WE COLLECT DATA?


When we collect and process your personal data, we may do so for the following reasons:- To enable you to access Deskare and use the services we provide: this effectively means that you are fulfilling the contract we have with you, which is our terms and conditions of use, which include this privacy policy. For example, when you use Deskare, we use your data to operate your account or make your profile accessible.- In Deskare's legitimate interest: we may use your data if we have a legitimate reason to do so. For example, we process data for administrative purposes, to guard against fraudulent and illegal behavior (e.g. false age), and to ensure that the application remains secure.- To fulfill a legal obligation: we are obliged, for example, to keep data identifying new content and to pass it on to the authorities if they ask us to.- With your or your legal guardian's consent: if we process data with your consent, you can withdraw this consent at any time by going to "Settings".

HOW DO WE USE THE DATA WE COLLECT?


We collect, use and store your Personal Data to process your requests, manage our relationship and your use of Deskare, optimize our services and tools to create and maintain a secure environment, and fulfill our legal obligations, as explained below.Management of our relationship and access to Deskare
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To create and manage your user account (including access to Deskare services and help) - to send information messages regarding Deskare services and your interactions with other users (notifications). Security and fulfillment of legal and contractual obligations- To respond to requests from administrative and judicial authorities, law enforcement officials and court officers, and to comply with court orders;- To identify and prevent fraudulent activities and threats to Deskare's security pursuant to and in accordance with the law;- To analyze reports of users who have violated our terms of use and/or applicable regulations;- To improve the safety and security of our services;- To use information collected via cookies or other technology to improve our services and your user experience;- To enforce our terms of use and this privacy policy;- To counter fraud (e.g., age-related), confirm your identity, and combat illegal activities.

HOW LONG DO WE KEEP YOUR DATA?


You can delete your account at any time by clicking on the corresponding button in your "Settings". When you delete your account, you will immediately stop providing Deskare with your current and future contact information and your profile will no longer be accessible. We will only retain your Personal Data for the period of time necessary to fulfill the purposes for which we process your data, unless we are permitted or required by law to retain it for a longer period of time. Generally, we will delete your Data as soon as you delete your account, unless:- We are required to retain it to demonstrate our compliance with applicable law (for example, records of consent to our terms of use, privacy policy, and other similar consents are retained for five years);- We are required, due to an unresolved issue, claim or dispute, to retain the relevant information until the matter is resolved; or- If the data needs to be retained as part of our legitimate business interests, for example to prevent fraud and improve user safety and security. For example, we may be required to retain data to prevent a user who has been banned from opening a new account due to unsafe conduct or a security incident.

WHO HAS ACCESS TO THE DATA WE COLLECT?


The data we collect is intended only for internal use by Deskare and our partners and service providers.Only certain managers and authorized employees of Deskare will process your personal data for the purposes mentioned above, and they are only allowed to access data that is strictly necessary for the performance of their work. Deskare may also enter into an agreement with authenticated and trusted service providers and partners who may access and/or process users' personal data and who ensure that such data will remain secure and confidential in accordance with this Policy.These service providers and partners help us to operate and improve Deskare, in particular with regard to data hosting, studies, analyses and statistics, the use and/or operation of the application, targeted advertising, the fight against user age fraud and the support requested by users.Finally, the data we process may be transmitted to the police and to judicial and administrative authorities in order to enable us to fulfil our legal obligations.

WILL YOUR DATA BE TRANSFERRED OUTSIDE THE EUROPEAN UNION?


The Personal Data of the Deskare Users are kept on servers located in the European Union. In the event that transfers are made to countries outside the European Union, they are carried out under the guarantee of standard contractual clauses as published by the European Commission.

HOW IS YOUR DATA PROTECTED?


Deskare ensures that your data is treated in a secure and confidential manner, including in the case where certain operations are carried out by partners. Consequently, appropriate technical and organizational measures are implemented to prevent the loss, misuse, alteration and deletion of your Personal Data. Nevertheless, the "zero risk" does not exist on the Internet and we cannot guarantee 100% the security of your Personal Data. That is why it is important to inform us immediately if you think you have been a victim of an attack on your Personal Data, by writing to us here.

YOUR RIGHTS


You have the right to access your Personal Data and to request that it be corrected, completed or updated. You can also request that your Data be deleted (or you can delete your account in the "Settings" section of the application), refuse the processing of your Data, or request that it be limited under the terms of applicable law. You may request to exercise your right to data portability, i.e., your right to receive your Personal Data in a frequently used structured format and your right to send such data to another processor. As stated in Section 3 above, your data is processed with your consent and you can withdraw your consent at any time by going to "Settings".You also have the right to give instructions on how your Personal Data should be used after your death. In order to exercise your rights, you will be asked to produce proof of your identity of any kind. You may submit your request by sending a letter or e-mail to Deskare@bufu.app or on Deskare in the "Support" section. We will do our best to comply with your requests, but please remember that this right is not unlimited and must be exercised in accordance with the conditions of the applicable legislation. Any request to exercise your rights must be reasonable. If necessary, we will explain why we are unable to comply with your request. For any other complaints, please contact the competent national data protection authority.

CONTACT


If you have any questions about this privacy policy or requests regarding your personal data, you can contact us by:- Sending an e-mail to hello@deskare.io ; or- By writing to us at the following postal address Deskare SAS 27 rue Jacques Lemercier 78000 Versailles, FranceUpdates to our Privacy PolicyIt may be necessary to update this Privacy Policy, in particular to comply with applicable regulations, or in the event of a change in the way we use your Personal Data.You will be notified in advance of any changes or updates by any appropriate means, including by messages posted on the Deskare application, or by email. These modifications may require your confirmation in certain cases. In any case, the fact of continuing to use Deskare implies the full acceptance of the modifications made to the present Privacy Policy.

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