For companies, sharing workspaces is an effective strategy for optimizing the use of available square meters. However, maintaining confidentiality in a more open-plan working environment, such as a flex office, can be a real challenge. Deskare gives you the best practices to adopt to ensure confidentiality in these dynamic spaces.
As a new way of working, the flex office must respond to the changing needs of employees. With this new trend, the sharing of flex office space must skilfully juggle :
When choosing thelayout of your company's offices, it's important to balance the need for confidentiality and collaboration. Provide individual work spaces(private offices, partitioned spaces, confidentiality bubbles) that offer office workers the opportunity to get away from the main set if necessary.
Employees can isolate themselves from eavesdroppers, without fear of interruptions or distractions. This will enhance their concentration and therefore their productivity. It also helps preserve their privacy, an essential need for employees. According to Colliers International'ssurvey "Flex office, from fantasy to reality ", 57% of French employees surveyed in a flexoffice situation answered "disagree" to the statement "my environment gives me enoughprivacy when I need it".
Even in a flex-office environment, certain departments (accounting, human resources, legal, finance) need access to sensitive information and confidential documents.
For these teams, the implementation of strict dedicated zones remains relevant, without going as far as returning to fixed offices, but with more advanced soundproofing. This measure is designed to preserve the confidentiality of information and guarantee its enhanced security.
With zoning, the workspace is segmented into different zones, each with a specific function or responding to particular needs. Macro-zoning defines the contours of each zone in order to optimize layouts in response to user needs. Micro-zoning, on the other hand, focuses on more specific subdivisions, including, for example, the design of zones and the choice of furniture.
Theflexible layout of theshared space must help preserve confidentiality. The integration of modular partitions offers the utmost flexibility to create individual workspaces and even temporary meeting rooms. This agility makes it possible to quickly adapt the workplace confidentiality requirements. Partitioned and soundproofed areas can be configured as required, improving acoustic quality and helping to preserve confidentiality.
Managing noise pollution is a common concern in open-plan offices. Partitioning workspaces blocks the transmission of sound between offices. The integration of removable partitions and dividers between workstations creates a physical separation, while limiting the propagation of sound.
Installing insulated cubicles, such as phone boxes, offers a practical solution for telephone calls. This type of acoustic booth is often found in coworking spaces . coworking spaces to guarantee privacy.
A flex desk project encourages the adoption of a paperlessofficepolicy. The aim is simple: to reduce or even eliminate the use of paper in the office. Unlike physical documents, electronic documents are less vulnerable to theft or loss. To prevent malicious acts, you also need to provide every employee with a secure Internet connection.
With the hot deskingconcept, employees may be required to change workstations on a daily basis. Clean desking means keeping your workspace clean and free of clutter and documents at the end of each working day.
In addition to the peace of mind it brings, the benefits of the clean desk include limiting the risk of confidential documents being consulted by unauthorized persons. Rigorous implementation aligns with a paperless policy and fosters a respectful working atmosphere.
Appropriate storage solutions must be offered to each employee in desk sharing so that they can store their personal belongings securely.
In the absence of a fixed office, the implementation of a clean desk policy, combined with the use of secure individual lockers, enables employees to **** not leave their belongings lying around. This initiative contributes not only to maintaining a clean working environment, but also to preserving employee confidentiality andprivacy.
Raising employee awareness of the importance of confidentiality and information security helps create a corporate culture culture of data protection. All employees are bound by an obligation of obligation of discretion. Regular training and periodic reminders of best practice from management ensure a constant understanding of the issues, particularly in a flexoffice environment with mobility, remote remote work and remote working.
Confidentiality means keeping information secret. To ensure this, theorganization of work in flex office environments requires a balance between individual spaces and collaborative zones. The availability of partitioned offices, lockers for secure storage, clean desk and paperless office policies all contribute to a better use of space while preserving confidentiality.
With Deskare, organize your teams' flex office presence and simplify your space management thanks to our intuitive interface, perfectly integrated with your tools.
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