Clean desk (policy)

Definition

Clean desk is a practice of keeping one's desk clean, organised, and free of clutter and unnecessary documents at the end of each workday. The employee puts away their belongings, including electronic devices, papers, and other documents, to ensure that their work surface is empty and ready to be used the next day by another employee, if applicable.

To facilitate the application of this practice by all employees, it is common to offer a summary document called "clean desk policy". This policy lists all the items that must be put away, encouraging a uniform adoption of the practice. You can also find tips for optimising the layout of workspaces. For this document to be accepted by the greatest number, it should be co-constructed between employer and employee.

To what extent is clean desking practiced?

Clean desking is often practiced in companies that have adopted the flex office, meaning that employees do not have an assigned workstation. Effective workstation organisation can also be supported by the company by providing ergonomic chairs and suitable storage accessories.

The clean desk policy is a recommended solution in work environments where information security is a priority, as well as in companies that place great importance on data confidentiality. By maintaining clean and clear desks, employees help reduce the risk of disclosure of sensitive information and maintain a professional and organised workplace.

What are the advantages?

Keeping a clean desk brings many advantages:

• More efficient use of shared workspace: with clean and tidy desks, employees can settle in without inconvenience at any workstation.
• The clean desk policy is good for the planet. Some companies are involved in the fight against climate change to reduce their carbon footprint, which can include reducing printing to only important documents, for example.

Thanks to appropriate storage solutions, you can offer a desk free of all visual distractions, allowing:

• A reduction in stress
• Increased concentration
• Improved productivity
• To make a good impression on clients or service providers visiting your premises

In summary

The clean desk concept involves maintaining a clean and organised desk by removing all clutter and personal belongings at the end of each day. A "clean desk policy" is often implemented to encourage and clarify the rules around this practice. It is common in companies with flex office spaces and a priority for data security.