Open space

Definition of an open space

The open space is an office layout model that promotes an open and shared work environment. In an open space, several employees share the same workspace. This model is often used to encourage collaboration, communication and flexibility within the company.

Open spaces have been developing for many years, in all types of companies, whether they are start-ups or large groups, practicing flex office or not. These shared offices can also be found in coworking spaces in France and around the world. They can be rented for a day or even several years, at different prices depending on the number of places reserved.

In general, the open space is an integral part of the evolution of working conditions and spaces, just like remote work and flex office.

Characteristics of the open space

The organisation of offices in open space must respect a particular code which is characterised by the absence of physical partitions between workstations, promoting visibility and direct communication between employees. The workstations are generally arranged in rows or in groups open on a platform, to encourage proximity and spontaneous interactions.

Adequate lighting creates a bright and pleasant environment, while the flexibility of layout allows adapting spaces to the changing needs of companies. Accessibility between team members is increased, and meeting room areas, as well as individual phone boxes can be set up. The design and furniture are of good quality and specially designed to encourage collaboration.

Together, these characteristics create an open, interactive and adaptable work environment for employees.

Advantages and disadvantages of the open space

The advantages

• Increased collaboration: the absence of partitions encourages communication and collaboration between team members, which can stimulate creativity and the exchange of ideas.
• Efficient use of space: the open space allows an optimal use of the office space, which can reduce real estate costs for the company.
• Flexibility: open spaces can be rearranged more easily to adapt to the changing needs of the company's life.

The disadvantages

• Lack of privacy: the absence of partitions can lead to a lack of privacy and concentration for some employees, used to having their own space.
• Noise pollution: the ambient noise in an open space can be disturbing for some employees, which can affect their productivity. The creation of different zones, including a quiet corner, seems essential in an open space.
• Stress: some employees may feel stress related to constant exposure to their colleagues and the pressure of visible performance. Managerial and personalised support may be necessary.

In summary

The open space is an office layout model that encourages an open work environment. Shared spaces in open space are often equipped with meeting rooms and offer advantages in terms of collaboration and efficient use of space. But beware of noise pollution and lack of privacy that can impact the productivity of employees.