Collaborative space

Definition of a collaborative space

A collaborative space is an environment specifically designed to encourage teamwork, interactions and exchanges between individuals within an organization.

These spaces can take several forms on company premises: fully equipped shared offices, open areas, meeting rooms, phone booths that can accommodate several Employees, as well as other services. Collaborative spaces can also be called open-space or coworking.

The objectives of these spaces

The use of collaborative spaces can also meet the changing needs of working methods, such as remote work and flex office. By encouraging communication and cooperation, these spaces help strengthen the corporate culture and improve employee productivity.

Collaborative spaces aim to transcend hierarchical boundaries and encourage the participation of all employees, regardless of their position or department. The goal is to stimulate new ideas, accelerate decision-making processes and create an environment where everyone's individual skills can complement each other.

Desk booking to optimize collaborative spaces

For good space management, it is advisable to use a digital platform that simplifies the search for a workstation. This platform is also called desk booking.

After completing training dedicated to managers and administrators on how this desk booking tool works, the company will benefit from a wealth of data on the occupancy of all its areas, collaborative or otherwise, and will be able to develop its real estate project accordingly.

The case of the online collaborative space

It is possible to set up online collaborative spaces, which are particularly useful in the case of hybrid working. This solution allows its members to carry out tasks and projects remotely. Some tools are essential:

• A shared calendar
• A messaging service
• Task tracking functionalities
• An automation tool
• A file sharing tool

The advantages

• Facilitate communication, the exchange of information and collaboration within each working group
• Bring more creativity thanks to a conducive layout and adapted furniture
• Improve productivity by providing efficient digital resources and solutions
• Facilitate management by providing spaces for team meetings and project management

In summary

A collaborative space is a place that encourages teamwork and exchanges within an organization, taking various forms such as open areas in an office or meeting rooms. It stimulates creativity, improves communication and productivity, seeing beyond hierarchies, to strengthen corporate culture and increase productivity, and thus meet the changing needs of working methods.