Today, telecommuting has become a new norm that has a profound impact on communication, conviviality and of course the health of employees. Employees must find new ways to stay connected while working remotely and even behind the screen. But how do you create the real world in a virtual office?
What are the best methods for maintaining the link between employees? And what solutions can be found to deal with the conflicts that can arise from this situation? In this article, we will try to answer your questions and address together the complex subject of maintaining the link with colleagues at a distance.
Telecommuting and the introduction of virtual offices have opened the door to endless possibilities for keeping remote employees connected. For avoid the isolation of telecommuters and flex officesTo avoid the isolation of telecommuters and flexworkers, it is important to establish genuine relationships with colleagues. The sense of belonging and support that employees receive in a small community is essential to creating a productive and enjoyable work environment.
One of the easiest ways to stay connected is to have regular phone conversations or video meetings. Video conferencing is a great way to maintain eye contact with colleagues and foster greater team cohesion. In addition, this practice allows remote employees not to feel excluded during meetings and informal discussions.
Digital tools offer many opportunities to facilitate communication between very different employees. Interactivity and chat platforms, such as Slack, Teams and Google Meet, for example, make it easy for all employees to share content, information and even photos or videos.
These tools can be used to chat with colleagues informally or during business meetings. In addition, there are many useful mobile applications to encourage interaction between remote employees.
Finally, there are interactive games that can help break the ice and create a friendly environment within a remote team. Some games are specifically designed to get a telecommuting team to connect so they can function more efficiently.
Here are some examples of online games to play with your colleagues:
Creating an effective digital workspace is essential to keeping employees connected while working remotely. When each employee has their own well-organized personal digital space tailored to their personal needs, it can help improve their job satisfaction and productivity.
Employees should feel free to use this space to store the materials they need to perform their tasks; they should also have the ability to access information and documents in real time, all accessible through a single location.
It is also essential that each employee has their own personal calendar so that colleagues are aware of their availability and work schedule. It is important that other employees can understand if a colleague is busy or not, and that they can contact him/her when they need him/her.
👉🏻 Deskare users have access to a functionality allowing them to to visualize the planning of their teams or of a particular colleague, so that they are never alone in the office.
Conflict is a part of any business, but it can be even more difficult to manage when remote employees are involved. It is important to identify practices that can help prevent and manage conflict between remote employees. First, managers are advised to establish regular communication with each team member to ensure that everyone feels included and involved in the decision-making process.
The manager must also ensure that a productive collaborative atmosphere is created, encouraging constructive discussion and dialogue between employees - even if they are not physically together. Finally, to keep connections between employees productive, it is important that each member feels free to express their views and ideas without fear of judgment or rejection.
Creating a virtual community within a company can allow employees to foster communication, collaboration and a lasting sense of unity. This can help build strong and lasting relationships between employees who work remotely and those who are in the office.
Virtual coffee breaks organized by managers can be a great way to bring colleagues together while promoting employee well-being. Employees can take part in this moment to chat together informally during a short break. In addition, it allows senior managers to have informal discussions on topics such as organizational culture or specific projects.
Another common practice is to have regular video conferences between remote and in-office employees. This is a great way to ensure that everyone is on the same page and no one feels left out.
Finally, by building team dynamics to help employees get to know each other and become closer, employees can better understand their colleagues and improve their performance. For example, small teams (and not just small teams) can be encouraged to share information about their professional or personal lives, so that they can become closer to each other.
Thanks to modern digital tools and practices, keeping employees connected while working remotely is possible. Simple measures such as having phone and video conversations, using digital tools to exchange information and organizing virtual coffee breaks can help teams stay connected despite the distance. To create a pleasant work environment for everyone, it is necessary to organize an effective virtual workspace and foster a productive collaborative atmosphere. Finally, to manage conflicts that arise between remote collaborators, it is important to establish clear and concise rules to encourage open and constructive communication.