Created by Thibault Lamarque in 2011, CASTALIE is a French company in the circular economy. Every day, its Employees work hand in hand to carry out the company's mission: to provide access to quality water that is good for you and the planet. To this end, a range of solutions is offered for professionals: eco-designed fountains, containers and a rental-maintenance service. More than 2,500 companies, hotels and restaurants use their service every day, for the quality of the water and the lasting impact on the planet. Thanks to the 4,000 fountains installed, more than 130 million plastic bottles have been avoided since 2011!
CASTALIE has more than 100 Employees spread over two sites: one in Boulogne-Billancourt and the other in Issy-les-Moulineaux. Following the new work organisation brought about by the health crisis and the various lockdowns, CASTALIE asked itself some (good) questions about the well-being of its employees…
As CASTALIE saw its Employees gradually return to the premises, one of the challenges was to find a place on site for everyone, despite the gauges still recommended by the government. The management of teams and spaces then became a concern.
Morgane Rumelhard, Human Resources Manager at CASTALIE, explains how hybrid work and flex-office were implemented, with the dual aim of preparing for the return to the office to meet up for work, but also to share moments as a team.
For many of our clients, implementing remote work has its advantages and disadvantages. At CASTALIE, after defining and framing the rules, a desire emerged to organise the practice of remote work. The management of the hybrid and flex-office mix was initially done via an Excel file that employees had to fill in to inform the rest of the team of the days worked remotely.
Morgane told us that this way of working was not fluid. This quickly led to oversights on the part of Employees, who would not notify their schedules and last-minute changes. A need quickly arose:
"With the flex-office and the two offices, we lacked a tool to visualise the number of Employees present, the available locations, the days of on-site presence, etc."
At Deskare, we believe in love at first sight. In any case, we believe in relationships based on a common vision, solid and transparent foundations with our customers. Our meeting with CASTALIE respected the specifications, and the feelings were mutual:
“Cristina Zamfir, our HRD, had the chance to meet Deskare at a trade fair. She immediately loved the product. So we contacted you some time later, in mid-2021. The solution was implemented a few weeks later, in September 2021.”
On a daily basis, Deskare allows CASTALIE (one of our first clients!) to manage remote work and flex-office in a serene and practical way. Visibility on employee attendance within their premises allows them to manage both spaces and activity. For example, teams appreciate having the possibility to easily plan meetings based on everyone's attendance.
"We can meet regularly for work, but also for convivial moments with Deskare"
Many companies want to (re)put their social role at the centre of their employer brand and internal communication strategy. The formalisation of the practice of remote work, in particular through the signing of a remote work charter, reassures talents and often attracts new ones.
"Our organisation includes a remote work rhythm of 2 days per week for the majority of employees. Once in our premises, we operate in flex-office. With this rhythm, we maintain an office life. We can meet regularly for moments of work, but also of conviviality!"
Presence and space management software allows Office Managers and HR, like Morgane, to save time on time-consuming and low value-added tasks. This increases productivity and the time spent on more important missions for the company.
Companies are adapting to new practices and employee demands. At the same time, we are continuously improving our software, delivered in SaaS, to guarantee optimal use that reflects current needs and challenges. To blend into the background and offer a simple and practical software solution, Deskare integrates with all the tools already in place in companies: HRIS, communication solutions, calendars, Active Directories, identity managers and many other smart office services.
For example, CASTALIE uses the Lucca HRIS, with which Deskare integrates perfectly. On the user side, there is no need to double-enter leave days. On the Workplace Managers and HR side, the synchronisation of employee-related data is automatic, so there is no need to systematically update the list of teams or chase them up:
"Every Friday afternoon, each employee receives an alert via Slack to register their upcoming week in just a few clicks."
Morgane explained to us that one of her favourite features is the favourites. That is, the possibility of highlighting the employees of her choice on our platform. She can thus easily access their schedules. This is one of our features developed following a suggestion from one of our clients. Now, each user can see at a glance which of their favourites are working remotely or in the office. Indeed, Morgane's second favourite feature is the office plan, which is practical for knowing exactly where her colleagues (favourites) are!
"Managers have visibility into their teams' work locations, whether remote or on-site, which facilitates our organisation."
In summary, and still according to Morgane: "Deskare is extremely practical to use!"
Our teams are constantly in contact with Workplace Managers, HR professionals, and business leaders. Our aim is to meet their needs by creating functionalities while seamlessly integrating with their existing HR tools.
If you would like to know more, do not hesitate to consult the Ledger & Deskare case study: a dive into the future of hybrid work or to schedule a demo: we will be happy to answer your questions!
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