Occupancy rate

Definition of occupancy rate

The occupancy rate, or fill rate, is a key indicator used in corporate workspace management. It represents the percentage of space occupied by employees at any given time. This measure is of crucial importance for companies seeking to optimize their working environment, whether in a traditional office, a hybrid model or a flex office.

Property management indicator

When it comes to commercial real estate, occupancy rate is an essential management metric. It measures the efficiency of space utilization, whether for offices, meeting rooms or other facilities.

This indicator can also be applied to sectors such as hotels, where the occupancy rate of hotel rooms is a key factor in maximizing revenues, between the average price of a standard category room and that of a premium category room.

Occupancy rate calculation

The occupancy rate is calculated by dividing the number of occupied spaces by the total number of available spaces, then multiplying the result by 100 to obtain a percentage. For example, if a company has 100 offices and 80 of them are currently in use, the occupancy rate would be 80%.

Sensors can be installed in meeting rooms or open spaces to monitor occupancy rates.

To monitor and analyze office occupancy, we recommend the use of a desk booking tool. Employees will then book workstations and meeting rooms, enabling the company to identify over- or under-utilized spaces, and make the necessary corrections and rearrangements.

By using a desk booking system in conjunction with sensors, it is possible to obtain useful, in-depth statistics, to facilitate decision-making on space utilization.

Applications and significance

A high occupancy rate reflects efficient property management and generates a positive financial indicator, as the presence of employees makes space profitable. This rate can help determine whether spaces are under-utilized, which can lead to significant cost savings.

The occupancy rate provides a better understanding of how different areas are used over a period of time, as well as any needs in terms of workspace layout. If a space is often available, this may indicate that it is not suited to the needs of employees, and could be rethought or redesigned.

For example, a company in the Paris region that regularly receives customers can convert this space into a warm reception area with sofas, a coffee machine... where business can be discussed in a dedicated, quiet place.

With Deskare, in administrator mode, the user has access to the different space occupancy rates by day, week, month or year. They can also check whether meeting rooms are regularly occupied.

The French context

In France, occupancy rate is particularly relevant to the real estate sector, especially for commercial property investment companies (SCPI) and non-professional furnished rental investors (LMNP). It is also essential for hotels, where room occupancy is a key factor in assessing financial performance.

Let's take an example from commercial real estate. France has 55 million square meters of office space, but half of it is under-utilized, according to an Impact Labs.earth study:

  • Either because they are empty (9%)
  • Or partially empty (37%)

To sum up

Occupancy rate is much more than a simple indicator. It offers companies and property managers the opportunity to optimize their workspaces and improve profitability. By closely monitoring this parameter and combining it with careful data analysis, companies can make informed decisions for the future, whether in commercial real estate, hospitality or other sectors.

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