The occupancy rate, or fill rate, is a key indicator used in the management of workspaces within companies. It represents the percentage of spaces occupied by employees at a given time. This measure is crucial for companies seeking to optimise their work environment, whether in a traditional office, a hybrid model or flex office.
In the field of commercial real estate, the occupancy rate is an essential management metric. It allows to measure the efficiency of the use of premises, whether at the level of offices, meeting spaces or other facilities.
This indicator can also be applied to sectors such as the hotel industry, where the occupancy rate of hotel rooms is a key factor in maximising revenue, between the average price of a standard category room and that of a premium category.
The occupancy rate is calculated by dividing the number of occupied spaces by the total number of available spaces, and then multiplying the result by 100 to obtain a percentage. For example, if a company has 100 offices and 80 of them are currently in use, the occupancy rate would be 80%.
The implementation of sensors can be considered to know the occupancy rate of the premises, by installing them in meeting rooms or open spaces.
To view and analyse the occupancy rate of offices, it is recommended to use a desk booking tool. Employees will then book workstations and meeting rooms, allowing the company to identify over-used or under-used spaces, and make the necessary corrections and redevelopments.
By using a desk booking system combined with sensors, it is possible to obtain useful and detailed statistics to facilitate decision-making on the use of spaces.
A high occupancy rate reflects effective real estate management and generates a positive financial indicator, as the presence of employees makes the spaces profitable. This rate can help determine if spaces are underutilised, which can lead to significant cost savings.
The occupancy rate allows for a better understanding of how different areas are used over a certain period, as well as the needs in terms of workspace layout. If a space is often available, it may indicate that it does not meet the needs of the employees, and could then be redesigned or reconfigured.
For example, a company in the Paris region that regularly receives clients can arrange this space as a welcoming reception area with sofas, a coffee machine, etc., to discuss business in a dedicated and quiet place.
With the Deskare application, in administrator mode, the user has access to the different occupancy rates of the spaces per day, week, month or year. They can also check if the meeting rooms are regularly occupied.
In France, the occupancy rate is particularly relevant for the real estate sector, especially for real estate investment companies (SCPI) and investors in furnished non-professional rentals (LMNP). It is also essential for hotels, where the room occupancy rate is a key factor in assessing financial performance.
Let's take an example in commercial real estate. France has 55 million square metres of office space, but half of this space is underutilised according to an Impact Labs.earth study:
The occupancy rate is more than just an indicator. It offers companies and property managers the opportunity to optimise their workspaces and improve their profitability. By closely monitoring this parameter and combining it with a thorough analysis of the data, companies can make informed decisions for the future, whether in commercial real estate, hospitality or other sectors.
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