"Deskare has been a real revelation for us in the organization of hybrid and flex-office"

How do you organise the day-to-day work of a growing team in several offices since the switch to hybrid work?

The HR and Office Management team of the startup Pretto, a specialist in online property loans, faced this question like many other startups. And like many of them, they had started by setting up a presence Excel file where the employees were supposed to indicate their days of presence in the office and their days of remote work, throughout the Covid period.

Except that, as in many other companies, the daily use of an Excel attendance sheet is not as simple as expected.

"The Excel spreadsheet was absolutely not user-friendly and very complicated for the teams to fill in" Julie Legalché, Office Manager at Pretto

Faced with this waste of time for the HR team and for the entire company, the team began searching for remote work organisation software that could meet a dual need: collect data on office occupancy to optimise their premises, and allow employees to declare their schedule in one click on an easy-to-use solution.

A solution that meets several uses of flex-office and remote work

The deployment of Deskare, flex office management solution, at Pretto took place at the end of August 2021, for optimal adoption as soon as the Employees returned from their holidays. Very quickly, the use of the solution became obvious. The solution met several needs.

One of the primary uses of Deskare at Pretto is the management of building capacity gauges. Faced with the large growth in Pretto's workforce (from 180 to 250 employees in the next 12 months), the risk that the startup's Nantes and Paris offices would no longer be sufficient to accommodate the entire population was real.

Thanks to Deskare, building occupancy rates are easily tracked on a daily basis and allow the Office Management team to anticipate future building layouts, based on historical and current occupancy rates of the various sites. These rates are monitored using a set of dashboards accessible from the Deskare administrator area.

And that's not all: in addition to detecting potential cases of isolation during remote work, Pretto's HR teams also use Deskare for a very specific point: the payment of a remote work allowance to employees based on the number of days worked remotely, based on the URSSAF model. This policy, facilitated by Deskare, is a real lever for attracting talent, at a time when recruitment is key for the startup.

See also: how Stuart uses its offices to strengthen its employer brand

Help for HR as well as team managers

But the adoption of Deskare has not only been useful to HR and Office Managers. The main contribution of the platform lies in helping employees to meet easily in the office, and helping managers to manage their teams in person and remotely, in order to keep the team culture alive.

Sirisack, Sales Support Manager at Pretto, explains:

"Deskare allows me to know when I can organise physical rituals with my teams. [...] I use it every day to know who will be present and plan attendance days for my teams."

The Deskare manager area allows team managers to benefit from statistics specific to their team and to better organise themselves to bring their team members together.

Finally, the ergonomics, ease of use and native integrations with Google Calendar, Slack and the company's leave management tool (Payfit) have completed the work to make Deskare a solution adopted daily by Pretto's teams, which delights Sirisack: his team has a declaration rate of its days between 95 and 100% permanently thanks to the Slack integration...

Enough to reassure Pretto's teams about the startup's culture: whether in the office or remotely, getting together for the moments that matter will always be easy!

‍➡️ Want to discover Deskare live? Request a demo from our team now!