Dynamic space

Definition of a dynamic space

The dynamic workspace is designed to adapt to every professional activity. At the heart of evolving work environments, it offers a variety of spaces configured according to employees' needs, promoting the flexibility and mobility that are essential today. These spaces take a variety of forms: coworking, open spaces or shared flex offices.

These dynamic environments were little-known at the turn of the century, but are now being deployed and designed to improve quality of life at work. These include areas with a host of innovative services, such as fully-equipped meeting rooms, phone boxes, standing desks to vary working positions, relaxation areas and so on. The result is a more efficient spatial distribution of employees, and greater efficiency in terms of space utilization.

In France, dynamic areas are increasingly recognized for their role in the professional integration of the French population, particularly young people. These environments correspond more closely to the expectations of this population with regard to employment and workplace location. According to a study by Parella, 76% of young people believe that workspace design plays a role in their desire to stay with their company. As a result, employers are more inclined to provide training sessions to help young people familiarize themselves with their new working environment, for one of their first professional experiences.

Dynamic space VS static space

The phenomenon of dynamic workspaces differs from static environments where each employee occupies a fixed workstation, with no possibility of adapting to different tasks. Employees work in conventional offices (individual, partitioned) or in large open spaces, without the option of moving to a quieter area, for example. These static spaces are no longer suitable for many employees looking for flexibility.

Indeed, since the health crisis, the rise in dynamic spaces is well underway in France. The Instant Group has observed an increase in demand of 23% between 2020 and 2021, then 10% between 2021 and 2022. These spaces reflect employees' current need to collaborate, create links and carry out their activities in a flexible way, whether in terms of location or work postures, helping to boost business performance.

4 advantages of the dynamic workspace

  1. Better communication: the fluidity of the dynamic space reduces barriers between employees, encouraging open communication and knowledge sharing.
  2. Greater mobility: the variety of spaces encourages employees to change workstations frequently, reducing sedentary lifestyles and the associated health problems.
  3. Noise reduction: dedicated zones enable employees to choose an environment that matches their concentration needs. For example, for a task requiring absolute quiet, employees can opt for a phone box or a silent zone.
  4. Improved productivity: adapting the workspace to each type of activity encourages production by minimizing distractions. Employees can choose a workspace that best suits their needs, depending on their day.

The limits of dynamic space

However, it is crucial to note that this vision of the dynamic space is not suitable for all positions or all companies. Some functions require confidentiality, such as HR, in order to protect the sensitive information of the company and its employees. What's more, some employees require special equipment, such as a computer equipped with specific software for engineers. Some employees are attached to their fixed desks, making them reluctant to change their working environment.

That's why it's essential toinvolve and support employees in the design of a dynamic space, and to tailor the layout to the company's specific needs in order to get all employees on board. A tailored approach ensures that the dynamic space integrates harmoniously into the corporate culture and is used effectively to meet the needs of the teams.

In a nutshell

Dynamic workspaces can be used to adapt different work areas in the office to offer teams greater flexibility and mobility. These spaces can take the form of a shared office or open space, which will be divided into zones dedicated to relaxation, meeting rooms, cohesion and so on. This dynamic environment enables users to communicate and collaborate more effectively. However, this situation may not suit all employees, so the employer must take their needs into account to design the most efficient space possible.

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