The dynamic space is designed to adapt to each professional activity. At the heart of the evolution of work environments, it offers a variety of spaces configured according to the needs of employees, promoting the flexibility and mobility that are essential today. These spaces take various forms: coworking, open spaces or shared offices in flex office.
These dynamic environments were still unknown at the beginning of the century and are now deployed and designed to improve the quality of life at work. For example, there are areas with many new services, such as fully equipped meeting rooms, phone booths, standing desks to vary working positions, relaxation areas, etc. These layouts allow for a better spatial distribution of employees as well as better returns on space occupancy.
In France, dynamic spaces are increasingly recognised for their role in the professional integration of French people, especially young people. These environments are more in line with this population's expectations regarding employment and the location of the workplace. According to a study by Parella, for 76% of young people, the layout of workspaces plays a role in their desire to stay in their company. This thinking encourages employers to implement support with a training session so that they become familiar with their new working environment for one of their first professional experiences.
The phenomenon of dynamic workspaces stands out from static environments where each employee occupies a fixed workstation, without the possibility of adapting to the different tasks to be performed. Employees work in a traditional office (individual, partitioned) or in large open spaces without the possibility of settling in a quieter area, for example. These static spaces are no longer suitable for many employees looking for flexibility.
Indeed, since the health crisis, the increase in dynamic spaces has been significant in France. The Instant Group observed a 23% increase in demand between 2020 and 2021, and then 10% between 2021 and 2022. These spaces reflect the current need for employees to collaborate, create links and carry out their activities flexibly, whether in terms of location or working positions, helping to boost the company's performance.
It is nevertheless crucial to note that this vision of the dynamic space is not suitable for all positions or all companies. Some functions need to be confidential, for example HR, in order to protect the sensitive information of the company and its employees. In addition, some employees need specific equipment, such as a computer equipped with specific software for engineers. Some employees are attached to their fixed desk, making them reluctant to any modification of the work environment.
That's why it's essential to involve and support employees in the design of a dynamic space and to personalise the layout according to the specific needs of the company in order to get all employees on board. An adapted approach ensures that the dynamic space integrates harmoniously into the company culture and is used effectively by meeting the needs of the teams.
The dynamic workspace makes it possible to adapt the different work areas in the office to offer more flexibility and mobility to the teams. These spaces can take the form of a shared office or an open space, which will be divided into areas dedicated to relaxation, meeting rooms, cohesion, etc. This dynamism allows users to communicate and collaborate better with each other. However, this situation may not suit all employees, so the employer must take their needs into account in order to create the most effective space possible.
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