"If I had to summarise Deskare for me, it's: simple, practical, efficient and modern."

In a constantly evolving world of work, adapting working methods and spaces has become a necessity for many companies. Shippeo, one of the world leaders in real-time transport visibility, has successfully managed the transition to these new forms of work organisation through the use of Deskare.

Aurélia Magron, Office Happiness Manager, discusses the deployment and daily use of the tool which facilitates the management of hybrid work and flex office by offering employees a flexible and fluid work experience.

Better visibility of teams in hybrid mode

Hybrid work has always been in Shippeo's mindset, but the health crisis and the various lockdowns have accelerated the transition to a new way of working. Deskare then allows Shippeo to benefit from an efficient hybrid schedule management system and to obtain better visibility of employees.

Teams can now easily organise and declare their presence in the office and their remote work days. The tool offers a user-friendly interface to easily plan and coordinate schedules, according to individual needs and current projects.

"There is good adoption of the tool, it has become part of the mindset. In fact, when people ask on a Slack channel "Hey, who's coming to the office next week?", people answer "Did you look on Deskare?". So there I say to myself ok it's still in people's minds."

Easier management of hybrid work

Before deploying Deskare, Aurélia managed remote work manually using a Google Sheet updated weekly. In addition to this time-consuming task, there was a process of individual reminders on Slack or by email to tell employees "don't forget to register".

"Having automatic reminders on Slack makes things a lot easier, it takes a mental load off people."

Now, Aurélia frees up an hour of her time each week thanks to Deskare, which takes care of collecting remote work declarations, reminding employees to declare their week and booking the spaces they need.

A smooth transition to flex office

In addition to visibility on remote work days, the adoption of Deskare provides visibility on office occupancy. Shippeo relies on the tool to efficiently manage the workspace in flex office. On days when they are on site, employees know that they will have a place and whether such person from the team will be present.

"Now, we have people who systematically say to themselves "let's look on Deskare to see who's there". It also allows administrators to have good visibility of the teams, the employees and to know who is where."

Deskare allows employees to reserve the necessary workspaces according to their specific needs. Whether for a meeting, an individual work session or team collaboration, the tool offers real-time visibility of the availability of real estate resources, thus facilitating the planning and reservation of workplaces.

Integrations at the service of the employee experience

"It was really important that we had a tool that integrates with our existing tools."

Deskare integrates with various company tools: HRIS, communication, calendars, identity managers, Smart Office services. Shippeo thus benefits from an integration with Lucca, which notably facilitates the onboarding of new employees, and Google Calendar, which allows you to schedule meetings by visualising where the person is working from without having to go to Deskare.

Thanks to the available integrations, Aurélia has gone from very manual hybrid management to automated management!

To go further, discover the integration of Deskare in Microsoft Teams.

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To summarise, Shippeo has successfully adapted to the flex office thanks to Deskare, which facilitates the planning of office attendance and remote work days. The integrations offered by the platform with other tools have enabled Shippeo to gain in efficiency and automate certain tasks, having a positive and direct impact on productivity!