Digital workplace

Definition of a digital workplace

A digital workplace is an internal digital work environment for the company. It encompasses a wide range of digital resources and tools that allow employees to access information, applications, data and communications in a fluid and efficient manner. Whether at the office or at home, and from any device, the employee must have access to this workspace.

You can create your own digital space or integrate all your data into specialised SaaS software that is simpler to set up.

This digital space transforms the way employees interact with their work, promoting flexibility, mobility and efficiency. It can also improve the employee experience by providing them with intuitive and modern tools to accomplish tasks.

The main challenges are to create a digital ecosystem for the company, while being easy to use for employees.

What do digital workplaces contain?

These digital solutions can include many features: intranet, online collaborative space, project management tool, storage space, real-time communication application, video conferencing solution such as Microsoft Teams, human resources management system and much more.

The advantages

The advantages for the user are numerous:

• Simplified collaboration
• The secure sharing of documents and knowledge
• Quick access to the resources they need, especially with remote work accentuated by the health crisis
• An increase in their productivity, with everything at the employee's fingertips

As for the company, the main advantage lies in the security of its data. Indeed, the employer has great visibility on the activity of its employees in the digital workplace and controls who accesses it.

How to create a digital workplace?

Creating this digital work environment cannot be improvised overnight. Companies must follow several steps to ensure that the project runs in the best possible conditions:

1. Identify the desired needs and objectives
2. Observe the behavior of the Employees, as they will be the main users of this future space
3. Set up a digital workplace manager to ensure the smooth running of the project
4. Ask for Employees' opinions and address their concerns about this change
5. Analyze performance after the deployment of the digital workplace to measure its impact on the employee and their team

In summary

A digital workplace is a place that is not restricted by physical limits. It is a digital platform where Employees can find all the necessary work information. These platforms make it easy to find important information and thus streamline collaboration.